Annual Report to Parliament 2011-2012
Privacy Act
Privacy Act Annual Statistical Report
April 1, 2011 to March 31, 2012
Name of Institution: Department of Justice Canada
Reporting Period: 01-04-2011 to 31-03-2012
PART 1 - Requests under the Privacy Act
Number of Requests |
|
|---|---|
Received during reporting period |
84 |
Outstanding from previous reporting period |
12 |
Total |
96 |
Closed during reporting period |
74 |
Carried over to next reporting period |
22 |
PART 2 - Requests closed during the reporting period
2.1 Disposition and completion time
| Disposition of |
Completion Time |
|||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 |
16 to 30 |
31 to 60 |
61 to 120 |
121 to |
181 to |
More than |
Total |
|
| All disclosed |
4 |
5 |
0 |
1 |
0 |
0 |
0 |
10 |
| Disclosed in part |
4 |
9 |
16 |
2 |
1 |
1 |
2 |
35 |
| All exempted |
1 |
2 |
0 |
0 |
0 |
0 |
0 |
3 |
| All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| No records exist |
11 |
8 |
0 |
0 |
0 |
0 |
0 |
19 |
| Request abandoned |
7 |
0 |
0 |
0 |
0 |
0 |
0 |
7 |
| Total |
27 |
24 |
16 |
3 |
1 |
1 |
2 |
74 |
2.2 Exemptions
Section |
Number of |
Section |
Number of |
Section |
Number of |
|---|---|---|---|---|---|
18(2) |
0 |
22(1)(a)(i) |
0 |
23(a) |
0 |
19(1)(a) |
0 |
22(1)(a)(ii) |
0 |
23(b) |
0 |
19(1)(b) |
0 |
22(1)(a)(iii) |
0 |
24(a) |
0 |
19(1)(c) |
0 |
22(1)(b) |
1 |
24(b) |
0 |
19(1)(d) |
0 |
22(1)(c) |
0 |
25 |
3 |
19(1)(e) |
0 |
22(2) |
0 |
26 |
31 |
19(1)(f) |
0 |
22.1 |
0 |
27 |
22 |
20 |
0 |
22.2 |
0 |
28 |
0 |
21 |
2 |
22.3 |
0 |
2.3 Exclusions
Section |
Number of |
Section |
Number of |
Section |
Number of |
|---|---|---|---|---|---|
69(1)(a) |
0 |
70(1)(a) |
0 |
70(1)(d) |
0 |
69(1)(b) |
0 |
70(1)(b) |
0 |
70(1)(e) |
0 |
69.1 |
0 |
70(1)(c) |
0 |
70(1)(f) |
0 |
70.1 |
0 |
||||
2.4 Format of information released
Disposition |
Paper |
Electronic |
Other formats |
|---|---|---|---|
All disclosed |
8 |
2 |
0 |
Disclosed in part |
22 |
13 |
0 |
Total |
30 |
15 |
0 |
2.5 Complexity
2.5.1 Relevant pages processed and disclosed
Disposition of requests |
Number of pages |
Number of pages |
Number of requests |
|---|---|---|---|
All disclosed |
2351 |
2215 |
10 |
Disclosed in part |
33959 |
12904 |
35 |
All exempted |
519 |
0 |
3 |
All excluded |
0 |
0 |
0 |
Request Abandoned |
0 |
0 |
7 |
2.5.2 Relevant pages processed and disclosed by size of requests
| Disposition |
Less than 100 |
101-500 |
501-1000 |
1001-5000 |
More than 5000 |
|||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of |
Pages |
Number of |
Pages |
Number of |
Pages |
Number of |
Pages |
Number of |
Pages |
|
| All disclosed |
7 |
153 |
1 |
15 |
1 |
740 |
1 |
1307 |
0 |
0 |
| Disclosed in part |
11 |
390 |
12 |
1296 |
5 |
3013 |
6 |
3568 |
1 |
4637 |
| All exempted |
1 |
0 |
2 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Abandoned |
7 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
26 |
543 |
15 |
1311 |
6 |
3753 |
7 |
4875 |
1 |
4637 |
2.5.3 Other complexities
Disposition |
Consultation |
Legal Advice |
Interwoven |
Other |
Total |
|---|---|---|---|---|---|
All disclosed |
1 |
0 |
0 |
0 |
1 |
Disclosed in part |
2 |
1 |
18 |
1 |
22 |
All exempted |
0 |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
0 |
Abandoned |
0 |
0 |
0 |
0 |
0 |
Total |
3 |
1 |
18 |
1 |
23 |
2.6 Deemed refusals
2.6.1 Reasons for not meeting statutory deadline
| Number of requests closed |
Principal Reason |
|||
|---|---|---|---|---|
| Workload |
External |
Internal |
Other |
|
17 |
15 |
0 |
0 |
2 |
2.6.2 Number of days past deadline
Number of days |
Number of requests |
Number of requests |
Total |
|---|---|---|---|
1 to 15 days |
8 |
2 |
10 |
16 to 30 days |
2 |
0 |
2 |
31 to 60 days |
0 |
0 |
0 |
61 to 120 days |
1 |
1 |
2 |
121 to 180 days |
0 |
0 |
0 |
181 to 365 days |
1 |
0 |
1 |
More than 365 days |
2 |
0 |
2 |
Total |
14 |
3 |
17 |
2.7 Request for translation
Translation Requests |
Accepted |
Refused |
Total |
|---|---|---|---|
English to French |
0 |
0 |
0 |
French to English |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
PART 3 - Disclosures under subsection 8(2)
Paragraph 8(2)(e) |
Paragraph 8(2)(m) |
Total |
|---|---|---|
0 |
2 |
2 |
PART 4 - Requests for correction of personal information and notations
Number |
|
|---|---|
Requests for correction received |
0 |
Requests for correction accepted |
0 |
Requests for correction refused |
0 |
Notations attached |
0 |
PART 5 - Extensions
5.1 Reasons for extensions and disposition of requests
| Disposition of requests |
15(a)(i) |
15(a)(ii) |
15(b) |
|
|---|---|---|---|---|
| Section 70 |
Other |
|||
| All disclosed |
0 |
0 |
1 |
0 |
| Disclosed in part |
4 |
0 |
4 |
0 |
| All exempted |
0 |
0 |
0 |
0 |
| All excluded |
0 |
0 |
0 |
0 |
| No records exist |
0 |
0 |
0 |
0 |
| Request abandoned |
0 |
0 |
0 |
0 |
| Total |
4 |
0 |
5 |
0 |
5.2 Length of extensions
| Length of extensions |
15(a)(i) |
15(a)(ii) |
15(b) |
|
|---|---|---|---|---|
| Section 70 |
Other |
|||
| 1 to 15 days |
0 |
0 |
0 |
0 |
| 16 to 30 days |
4 |
0 |
5 |
0 |
| Total |
4 |
0 |
5 |
0 |
PART 6 - Consultations received from other institutions and organizations
6.1 Consultations received from other government institutions and organizations
Consultations |
Other |
Number of |
Other |
Number of |
|---|---|---|---|---|
Received during the reporting period |
201 |
29758 |
0 |
0 |
Outstanding from the previous |
12 |
2263 |
0 |
0 |
Total |
213 |
32021 |
0 |
0 |
Closed during the reporting period |
191 |
17923 |
0 |
0 |
Pending at the end of the reporting |
22 |
14098 |
0 |
0 |
6.2 Recommendations and completion time for consultations received from other government institutions
| Recommendations |
Number of days required to complete consultation requests |
|||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 |
16 to 30 |
31 to 60 |
61 to |
121 to |
181 to |
More |
Total |
|
| Disclose entirely |
10 |
11 |
2 |
0 |
0 |
0 |
0 |
23 |
| Disclose in part |
65 |
43 |
34 |
7 |
2 |
4 |
0 |
155 |
| Exempt entirely |
4 |
4 |
0 |
0 |
0 |
0 |
0 |
8 |
| Exclude entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Other |
1 |
1 |
0 |
1 |
0 |
0 |
2 |
5 |
| Total |
80 |
59 |
36 |
8 |
2 |
4 |
2 |
191 |
6.3 Recommendations and completion time for consultations received from other organizations
| Recommendations |
Number of days required to complete consultation requests |
|||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 |
16 to 30 |
31 to 60 |
61 to |
121 to |
181 to |
More |
Total |
|
| Disclose entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Disclose in part |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Exempt entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Exclude entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Other |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
PART 7 - Completion time of consultations on Cabinet confidences
Number of days |
Number of responses |
Number of responses |
|---|---|---|
1 to 15 |
0 |
0 |
16 to 30 |
0 |
0 |
31 to 60 |
0 |
0 |
61 to 120 |
0 |
0 |
121 to 180 |
0 |
0 |
181 to 365 |
0 |
0 |
More than 365 |
0 |
0 |
Total |
0 |
0 |
PART 8 - Resources related to the Privacy Act
8.1 Costs
| Expenditures |
Amount |
|
|---|---|---|
Salaries |
$ 276183.00 |
|
Overtime |
$ 1403.00 |
|
| Goods and Services |
$ 23808.00 |
|
· Contracts for privacy impact assessments |
$ 0.00 |
|
· Professional services contracts |
$ 0.00 |
|
· Other |
$ 23808.00 |
|
Total |
$301394.00 |
|
8.2 Human Resources
Resources |
Dedicated |
Dedicated |
Total |
|---|---|---|---|
Full-time employees |
3.745 |
0 |
3.745 |
Part-time and casual employees |
0.248 |
0 |
0.248 |
Regional staff |
0 |
0 |
0 |
Consultants and agency personnel |
0 |
0 |
0 |
Students |
0 |
0 |
0 |
Total |
3.993 |
0 |
3.993 |
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