Annual Report to Parliament 2012-2013
Privacy Act
Privacy Act
Annual Statistical Report
April 1, 2012 to March 31, 2013
Name of Institution: Department of Justice Canada
Reporting Period: April 1, 2012 to March 31, 2013
PART 1 - Requests Under the Privacy Act
1.1 Number of Requests
Number of Requests |
|
|---|---|
Received during reporting period |
89 |
Outstanding from previous reporting period |
22 |
Total |
111 |
Closed during reporting period |
88 |
Carried over to next reporting period |
23 |
PART 2 - Requests Closed During the Reporting Period
2.1 Disposition and Completion Time
|
Disposition of requests |
Completion Time |
|||||||
|---|---|---|---|---|---|---|---|---|
|
1 to 15
|
16 to 30
|
31 to 60
|
61 to 120
|
121 to
|
181 to
|
More than
|
Total |
|
|
All disclosed |
4 |
7 |
1 |
1 |
0 |
0 |
0 |
13 |
|
Disclosed in part |
8 |
13 |
6 |
8 |
2 |
4 |
0 |
41 |
|
All exempted |
0 |
0 |
1 |
0 |
0 |
0 |
0 |
1 |
|
All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
|
No records exist |
10 |
7 |
0 |
0 |
0 |
1 |
0 |
18 |
|
Request abandoned |
13 |
1 |
0 |
0 |
0 |
1 |
0 |
15 |
|
Total |
35 |
28 |
8 |
9 |
2 |
6 |
0 |
88 |
2.2 Exemptions
Section |
Number of requests |
Section |
Number of requests |
Section |
Number of requests |
|---|---|---|---|---|---|
18(2) |
0 |
22(1)(a)(i) |
1 |
23(a) |
0 |
19(1)(a) |
2 |
22(1)(a)(ii) |
1 |
23(b) |
0 |
19(1)(b) |
1 |
22(1)(a)(iii) |
0 |
24(a) |
0 |
19(1)(c) |
1 |
22(1)(b) |
2 |
24(b) |
0 |
19(1)(d) |
0 |
22(1)(c) |
1 |
25 |
0 |
19(1)(e) |
0 |
22(2) |
0 |
26 |
39 |
19(1)(f) |
0 |
22.1 |
0 |
27 |
30 |
20 |
0 |
22.2 |
0 |
28 |
0 |
21 |
4 |
22.3 |
0 |
2.3 Exclusions
Section |
Number of |
Section |
Number of |
Section |
Number of |
|---|---|---|---|---|---|
69(1)(a) |
0 |
70(1)(a) |
0 |
70(1)(d) |
0 |
69(1)(b) |
0 |
70(1)(b) |
0 |
70(1)(e) |
0 |
69.1 |
0 |
70(1)(c) |
0 |
70(1)(f) |
0 |
70.1 |
0 |
2.4 Format of Information Released
Disposition |
Paper |
Electronic |
Other formats |
|---|---|---|---|
All disclosed |
13 |
0 |
0 |
Disclosed in part |
31 |
10 |
0 |
Total |
44 |
10 |
0 |
2.5 Complexity
2.5.1 Relevant Pages Processed and Disclosed
Disposition of requests |
Number of pages |
Number of pages |
Number of requests |
|---|---|---|---|
All disclosed |
281 |
200 |
13 |
Disclosed in part |
27957 |
13970 |
41 |
All exempted |
62 |
0 |
1 |
All excluded |
0 |
0 |
0 |
Request Abandoned |
10588 |
0 |
15 |
2.5.2 Relevant Pages Processed and Disclosed by Size of Requests
|
Disposition |
Less than 100
|
101-500
|
501-1000
|
1001-5000
|
More than 5000
|
|||||
|---|---|---|---|---|---|---|---|---|---|---|
|
Number of
|
Pages
|
Number of
|
Pages
|
Number of
|
Pages
|
Number of
|
Pages
|
Number of
|
Pages
|
|
|
All disclosed |
13 |
200 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
|
Disclosed in part |
16 |
495 |
11 |
2333 |
7 |
3191 |
6 |
7881 |
1 |
70 |
|
All exempted |
1 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
|
All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
|
Abandoned |
14 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
1 |
0 |
|
Total |
44 |
695 |
11 |
2333 |
7 |
3191 |
6 |
7881 |
2 |
70 |
2.5.3 Other Complexities
Disposition |
Consultation |
Legal advice |
Interwoven |
Other |
Total |
|---|---|---|---|---|---|
All disclosed |
0 |
0 |
0 |
0 |
0 |
Disclosed in part |
6 |
2 |
8 |
0 |
16 |
All exempted |
0 |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
0 |
Abandoned |
1 |
0 |
0 |
0 |
0 |
Total |
7 |
2 |
8 |
0 |
17 |
2.6 Deemed Refusals
2.6.1 Reasons for Not Meeting Statutory Deadline
|
Number of requests closed
|
Principal Reason |
|||
|---|---|---|---|---|
|
Workload |
External
|
Internal
|
Other |
|
|
22 |
16 |
2 |
1 |
3 |
2.6.2 Number of days past deadline
Number of days |
Number of requests past |
Number of requests past |
Total |
|---|---|---|---|
1 to 15 days |
3 |
0 |
3 |
16 to 30 days |
2 |
0 |
2 |
31 to 60 days |
6 |
0 |
6 |
61 to 120 days |
4 |
1 |
5 |
121 to 180 days |
1 |
1 |
2 |
181 to 365 days |
2 |
2 |
4 |
More than 365 days |
0 |
0 |
0 |
Total |
18 |
4 |
22 |
2.7 Requests for Translation
Translation Requests |
Accepted |
Refused |
Total |
|---|---|---|---|
English to French |
0 |
0 |
0 |
French to English |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
PART 3 - Disclosures under subsection 8(2)
Paragraph 8(2)(e) |
Paragraph 8(2)(m) |
Total |
|---|---|---|
0 |
0 |
0 |
PART 4 - Requests for correction of personal information and notations
Number |
|
|---|---|
Requests for correction received |
0 |
Requests for correction accepted |
0 |
Requests for correction refused |
0 |
Notations attached |
0 |
PART 5 - Extensions
5.1 Reasons for Extensions and Disposition of Requests
|
Disposition of requests
|
15(a)(i)
|
15(a)(ii)
|
15(b)
|
|
|---|---|---|---|---|
|
Section 70 |
Other |
|||
|
All Disclosed |
0 |
0 |
0 |
0 |
|
Disclosed in part |
0 |
0 |
6 |
0 |
|
All exempted |
0 |
0 |
0 |
0 |
|
All excluded |
0 |
0 |
0 |
0 |
|
No records exist |
0 |
0 |
1 |
0 |
|
Request abandoned |
0 |
0 |
0 |
0 |
|
Total |
0 |
0 |
7 |
0 |
5.2 Length of Extensions
|
Length of extensions |
15(a)(i)
|
15(a)(ii)
|
15(b)
|
|
|---|---|---|---|---|
|
Section 70 |
Other |
|||
|
1 to 15 days |
0 |
0 |
0 |
0 |
|
16 to 30 days |
0 |
0 |
7 |
0 |
|
Total |
0 |
0 |
7 |
0 |
PART 6 - Consultations Received From Other Institutions and Organizations
6.1 Consultations Received From Other Government Institutions and Organizations
Consultations |
Other |
Number of |
Other |
Number of |
|---|---|---|---|---|
Received during the reporting period |
151 |
7780 |
0 |
0 |
Outstanding from the previous |
22 |
2099 |
0 |
0 |
Total |
173 |
9879 |
0 |
0 |
Closed during the reporting period |
160 |
8725 |
0 |
0 |
Pending at the end of the reporting period |
13 |
1154 |
0 |
0 |
6.2 Recommendations and Completion Time for Consultations Received From Other Government Institutions
|
Recommendations |
Number of days required to complete consultation requests |
|||||||
|---|---|---|---|---|---|---|---|---|
|
1 to 15
|
16 to 30
|
31 to 60
|
61 to
|
121 to
|
181 to
|
More
|
Total |
|
|
Disclose entirely |
18 |
8 |
4 |
1 |
0 |
0 |
0 |
31 |
|
Disclose in part |
38 |
27 |
26 |
12 |
4 |
1 |
1 |
109 |
|
Exempt entirely |
6 |
3 |
3 |
3 |
1 |
0 |
0 |
16 |
|
Exclude entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
|
Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
|
Other |
3 |
0 |
0 |
0 |
0 |
0 |
1 |
4 |
|
Total |
65 |
38 |
33 |
16 |
5 |
1 |
2 |
160 |
6.3 Recommendations and Completion Time for Consultations Received From Other Organizations
|
Recommendations |
Number of days required to complete consultation requests |
|||||||
|---|---|---|---|---|---|---|---|---|
|
1 to 15
|
16 to 30
|
31 to 60
|
61 to
|
121 to
|
181 to
|
More
|
Total |
|
|
Disclose entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
|
Disclose in part |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
|
Exempt entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
|
Exclude entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
|
Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
|
Other |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
|
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
PART 7 - Completion Time of Consultations on Cabinet Confidences
Number of days |
Number of responses |
Number of responses |
|---|---|---|
1 to 15 |
0 |
0 |
16 to 30 |
0 |
0 |
31 to 60 |
0 |
0 |
61 to 120 |
0 |
0 |
121 to 180 |
0 |
0 |
181 to 365 |
0 |
0 |
More than 365 |
0 |
0 |
Total |
0 |
0 |
Part 8 -Resources Related to the Privacy Act
8.1 Costs
|
Expenditures |
Amount |
|
|---|---|---|
|
Salaries |
$268,597.97 |
|
|
Overtime |
$586.99 |
|
|
Goods and Services |
$13,243.81 |
|
|
Contracts for privacy impact assessments |
$0.00 |
|
|
Professional services contracts |
$0.00 |
|
|
Other |
$13,243.81 |
|
|
Total |
$282,428.77 |
|
8.2 Human Resources
Resources |
Dedicated |
Dedicated |
Total |
|---|---|---|---|
Full-time employees |
3.7 |
0 |
3.7 |
Part-time and casual employees |
0 |
0 |
0 |
Regional staff |
0 |
0 |
0 |
Consultants and agency personnel |
0 |
0 |
0 |
Students |
0 |
0 |
0 |
Total |
3.7 |
0 |
3.7 |
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