Annual Report to Parliament 2020-21: Privacy Act
Part III – Annual Statistical Report
Statistical Report on the Privacy Act
Name of institution: Department of Justice
Reporting period: 2020-04-01 to 2021-03-31
Section 1: Requests Under the Privacy Act
1.1 Number of requests
1.1 Number of requests
|
Number of Requests |
| Received during reporting period |
128 |
| Outstanding from previous reporting period |
46 |
| Total |
174 |
| Closed during reporting period |
130 |
| Carried over to next reporting period |
44 |
Section 2: Requests Closed During the Reporting Period
2.1 Disposition and completion time
2.1 Disposition and completion time
| Disposition of Requests |
Completion Time |
| 1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More Than 365 Days |
Total |
| All disclosed |
0 |
0 |
1 |
1 |
0 |
0 |
0 |
2 |
| Disclosed in part |
0 |
3 |
4 |
3 |
3 |
2 |
8 |
23 |
| All exempted |
0 |
1 |
0 |
0 |
0 |
1 |
0 |
2 |
| All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| No records exist |
32 |
18 |
6 |
1 |
1 |
1 |
0 |
59 |
| Request abandoned |
22 |
9 |
5 |
1 |
0 |
1 |
4 |
42 |
| Neither confirmed nor denied |
0 |
2 |
0 |
0 |
0 |
0 |
0 |
2 |
| Total |
54 |
33 |
16 |
6 |
4 |
5 |
12 |
130 |
2.2 Exemptions
2.2 Exemptions
| Section |
Number of Requests |
| 18(2) |
0 |
| 19(1)(a) |
0 |
| 19(1)(b) |
0 |
| 19(1)(c) |
0 |
| 19(1)(d) |
0 |
| 19(1)(e) |
0 |
| 19(1)(f) |
0 |
| 20 |
0 |
| 21 |
0 |
| 22(1)(a)(i) |
0 |
| 22(1)(a)(ii) |
0 |
| 22(1)(a)(iii) |
0 |
| 22(1)(b) |
1 |
| 22(1)(c) |
0 |
| 22(2) |
0 |
| 22.1 |
0 |
| 22.2 |
0 |
| 22.3 |
0 |
| 22.4 |
0 |
| 23(a) |
0 |
| 23(b) |
0 |
| 24(a) |
0 |
| 24(b) |
0 |
| 25 |
0 |
| 26 |
24 |
| 27 |
18 |
| 27.1 |
0 |
| 28 |
0 |
2.3 Exclusions
2.3 Exclusions
| Section |
Number of Requests |
| 69(1)(a) |
1 |
| 69(1)(b) |
0 |
| 69.1 |
0 |
| 70(1) |
1 |
| 70(1)(a) |
0 |
| 70(1)(b) |
0 |
| 70(1)(c) |
0 |
| 70(1)(d) |
0 |
| 70(1)(e) |
0 |
| 70(1)(f) |
0 |
| 70.1 |
0 |
2.4 Format of information released
2.4 Format of information released
| Paper |
Electronic |
Other |
| 6 |
19 |
0 |
2.5 Complexity
2.5.1 Relevant pages processed and disclosed
2.5.1 Relevant pages processed and disclosed
| Number of Pages Processed |
Number of Pages Disclosed |
Number of Requests |
| 25853 |
5468 |
71 |
2.5.2 Relevant pages processed and disclosed by size of requests
2.5.2 Relevant pages processed and disclosed by size of requests
| Disposition |
Less Than 100 Pages Processed |
101-500 Pages Processed |
501-1000 Pages Processed |
1001-5000 Pages Processed |
More Than 5000 Pages Processed |
| Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
| All disclosed |
1 |
14 |
0 |
0 |
1 |
586 |
0 |
0 |
0 |
0 |
| Disclosed in part |
5 |
121 |
7 |
941 |
5 |
2006 |
5 |
1642 |
1 |
158 |
| All exempted |
1 |
0 |
1 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Request abandoned |
42 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Neither confirmed nor denied |
2 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
51 |
135 |
8 |
941 |
6 |
2592 |
5 |
1642 |
1 |
158 |
2.5.3 Other complexities
2.5.3 Other complexities
| Disposition |
Consultation Required |
Legal Advice Sought |
Interwoven Information |
Other |
Total |
| All disclosed |
0 |
0 |
0 |
0 |
0 |
| Disclosed in part |
1 |
0 |
0 |
0 |
1 |
| All exempted |
0 |
0 |
0 |
0 |
0 |
| All excluded |
0 |
0 |
0 |
0 |
0 |
| Request abandoned |
0 |
0 |
0 |
0 |
0 |
| Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
| Total |
1 |
0 |
0 |
0 |
1 |
2.6 Closed requests
2.6.1 Number of requests closed within legislated timelines
2.6.1 Number of requests closed within legislated timelines
|
Requests closed within legislated timelines |
| Number of requests closed within legislated timelines |
91 |
| Percentage of requests closed within legislated timelines (%) |
70 |
2.7 Deemed refusals
2.7.1 Reasons for not meeting legislated timelines
2.7.1 Reasons for not meeting legislated timelines
| Number of Requests Closed Past the Legislated Timelines |
Principal Reason |
| Interference with Operations / Workload |
External Consultation |
Internal Consultation |
Other |
| 39 |
31 |
1 |
0 |
7 |
2.7.2 Requests closed beyond legislated timelines (including any extension taken)
2.7.2 Requests closed beyond legislated timelines (including any extension taken)
| Number of Days Past Legislated Timelines |
Number of Requests Past Legislated Timeline Where No Extension Was Taken |
Number of Requests Past Legislated Timelines Where an Extension Was Taken |
Total |
| 1 to 15 days |
8 |
0 |
8 |
| 16 to 30 days |
3 |
0 |
3 |
| 31 to 60 days |
6 |
1 |
7 |
| 61 to 120 days |
2 |
2 |
4 |
| 121 to 180 days |
0 |
0 |
0 |
| 181 to 365 days |
5 |
1 |
6 |
| More than 365 days |
6 |
5 |
11 |
| Total |
30 |
9 |
39 |
2.8 Requests for translation
2.8 Requests for translation
| Translation Requests |
Accepted |
Refused |
Total |
| English to French |
0 |
0 |
0 |
| French to English |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
Section 3: Disclosures Under Subsections 8(2) and 8(5)
Section 3: Disclosures Under Subsections 8(2) and 8(5)
| Paragraph 8(2)(e) |
Paragraph 8(2)(m) |
Subsection 8(5) |
Total |
| 0 |
0 |
0 |
0 |
Section 4: Requests for Correction of Personal Information and Notations
Section 4: Requests for Correction of Personal Information and Notations
| Disposition for Correction Requests Received |
Number |
| Notations attached |
0 |
| Requests for correction accepted |
0 |
| Total |
0 |
Section 5: Extensions
5.1 Reasons for extensions and disposition of requests
5.1 Reasons for extensions and disposition of requests
| Number of requests where an extension was taken |
15(a)(i) Interference with operations |
15 (a)(ii) Consultation |
15(b) Translation purposes or conversion |
| Further review required to determine exemptions |
Large volume of pages |
Large volume of requests |
Documents are difficult to obtain |
Cabinet Confidence Section (Section 70) |
External |
Internal |
| 4 |
2 |
1 |
0 |
0 |
0 |
0 |
1 |
0 |
5.2 Length of extensions
5.2 Length of extensions
| Length of Extensions |
15(a)(i) Interference with operations |
15 (a)(ii) Consultation |
15(b) Translation purposes or conversion |
| Further review required to determine exemptions |
Large volume of pages |
Large volume of requests |
Documents are difficult to obtain |
Cabinet Confidence Section (Section 70) |
External |
Internal |
| 1 to 15 days |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 16 to 30 days |
2 |
1 |
0 |
0 |
0 |
0 |
1 |
0 |
| 31 days or greater |
|
|
|
|
|
|
|
0 |
| Total |
2 |
1 |
0 |
0 |
0 |
0 |
1 |
0 |
Section 6: Consultations Received From Other Institutions and Organizations
6.1 Consultations received from other Government of Canada institutions and other organizations
6.1 Consultations received from other Government of Canada institutions and other organizations
| Consultations |
Other Government of Canada Institutions |
Number of Pages to Review |
Other Organizations |
Number of Pages to Review |
| Received during the reporting period |
25 |
1793 |
2 |
10 |
| Outstanding from the previous reporting period |
5 |
1561 |
0 |
0 |
| Total |
30 |
3354 |
2 |
10 |
| Closed during the reporting period |
26 |
2891 |
1 |
3 |
| Carried over to the next reporting period |
4 |
463 |
1 |
7 |
6.2 Recommendations and completion time for consultations received from other Government of Canada institutions
6.2 Recommendations and completion time for consultations received from other Government of Canada institutions
| Recommendation |
Number of Days Required to Complete Consultation Requests |
| 1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More Than 365 Days |
Total |
| All disclosed |
1 |
1 |
0 |
0 |
1 |
0 |
0 |
3 |
| Disclosed in part |
5 |
3 |
5 |
3 |
0 |
0 |
1 |
17 |
| All exempted |
1 |
1 |
0 |
0 |
0 |
0 |
0 |
2 |
| All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Other |
1 |
1 |
1 |
0 |
1 |
0 |
0 |
4 |
| Total |
8 |
6 |
6 |
3 |
2 |
0 |
1 |
26 |
6.3 Recommendations and completion time for consultations received from other organizations
6.3 Recommendations and completion time for consultations received from other organizations
| Recommendation |
Number of days required to complete consultation requests |
| 1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More Than 365 Days |
Total |
| All disclosed |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Disclosed in part |
1 |
0 |
0 |
0 |
0 |
0 |
0 |
1 |
| All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Other |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
1 |
0 |
0 |
0 |
0 |
0 |
0 |
1 |
Section 7: Completion Time of Consultations on Cabinet Confidences
7.1 Requests with Legal Services
7.1 Requests with Legal Services
| Number of Days |
Fewer Than 100 Pages Processed |
101-500 Pages Processed |
501-1000 Pages Processed |
1001-5000 Pages Processed |
More than 5000 Pages Processed |
| Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
| 1 to 15 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 16 to 30 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 31 to 60 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 61 to 120 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 121 to 180 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 181 to 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| More than 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
7.2 Requests with Privy Council Office
7.2 Requests with Privy Council Office
| Number of Days |
Fewer Than 100 Pages Processed |
101‒500 Pages Processed |
501-1000 Pages Processed |
1001-5000 Pages Processed |
More than 5000 Pages Processed |
| Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
| 1 to 15 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 16 to 30 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 31 to 60 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 61 to 120 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 121 to 180 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 181 to 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| More than 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Section 8: Complaints and Investigations Notices Received
Section 8: Complaints and Investigations Notices Received
| Section 31 |
Section 33 |
Section 35 |
Court action |
Total |
| 5 |
0 |
3 |
0 |
8 |
Section 9: Privacy Impact Assessments (PIA) and Personal Information Banks (PIB)
9.1 Privacy Impact Assessments
9.1 Privacy Impact Assessments
| Number of PIA(s) completed |
0 |
9.2 Personal Information Banks
9.2 Personal Information Banks
| Personal Information Banks |
Active |
Created |
Terminated |
Modified |
|
0 |
0 |
0 |
0 |
Section 10: Material Privacy Breaches
Section 10: Material Privacy Breaches
| Number of material privacy breaches reported to TBS |
1 |
| Number of material privacy breaches reported to OPC |
1 |
Section 11: Resources Related to the Privacy Act
11.1 Costs
11.1 Costs
| Expenditures |
Amount |
| Salaries |
$405,506 |
| Overtime |
$2,660 |
| Goods and Services |
$41,177 |
- Professional services contracts
|
$40,022 |
|
$1,155 |
| Total |
$449,343 |
11.2 Human Resources
11.2 Human Resources
| Resources |
Person Years Dedicated to Privacy Activities |
| Full-time employees |
3.980 |
| Part-time and casual employees |
0.480 |
| Regional staff |
0.000 |
| Consultants and agency personnel |
0.320 |
| Students |
0.000 |
| Total |
4.780 |
|
